Upcoming Conferences

Upcoming Conferences

• June 3rd - 5th, 2026 - Hotel 1620, Plymouth, MA
• September 23rd - 25th, 2026 - Wellsworth Hotel, Southbridge, MA
• February 3rd - 5th, 2027 - Devens Common Center, MA 

Summer Conference 2026 - Plymouth, MA
June 3rd - June 5th

The hotel information is as follows:

• Group Rate - Book your group rate for the Massachusetts Town Clerk Association   (SOLD OUT)
• Room rate - $149.00 per night + $17.43 taxes = total $166.43 /per night (Booking code: MTCA2793)
• Parking Complimentary
• Hotel Reservation Deadline – based on the number of contract rooms available: on or before May 3, 2026
• Hotel 1620 W-9

Hotel 1620 Plymouth Harbor (508-747-4900) 180 Water Street, Plymouth, MA (SOLD OUT)

Other hotel options:

• The Best Western Plus Cold Spring 
• Hampton Inn 
• Fairfield Inn 
• John Carver Inn

Education & Registration information 

• MTCA Conferences W-9
• Summer Conference Policy & Deadlines Worksheet 
• Summer Conference Registration Packet 
  • Wed AM Election Equipment Overview Sessions with LHS or ES&S – Plymouth conference attendees - see flyer link for info on how to register
• Conference Registration Online Form - Note payments go to Mary de Alderete, Lexington 
  • Early Registration - $75 – deadline May 13th 
  • Late Registration* - $125 – May 14th thru May 26th at 12noon (Electronic Payment Required before the 5/26 at noon deadline)
  • NO Registrations (or conference walk-ins) will be accepted after May 26th
  • Please note that invoices will be sent approximately 48-hours after your online registration form has been submitted – you may submit payment via the automated email or wait until you receive the invoice. Questions should be directed to [email protected] 
• Class Registration Portal - deadline May 26th
  • Please use the class registrations link to accurately register for the sessions you plan to attend – this is how we obtain our #’s for room setup (# tables & chairs) as well as counts for ordering break food.  Do not register for classes until you have registered to attend the conference.

Vendor Packet - deadline May 13th

CONFERENCE QUESTIONS

GENERAL CONFERENCE REGISTRATION INFORMATION & POLICIES

MTCA MEMBERSHIP DUES for the current fiscal year MUST be paid in full BEFORE registering for a conference.

• Send membership forms to [email protected] when you submit it to your accounts payable for processing
• Electronic payments accepted - reach out to [email protected] with your form and ask for the link to pay online

MEMBERSHIP: MTCA Membership Listing

• Not on the Membership List or Information is incorrect? Find membership information, forms, and contact information on our membership page of the website:  https://www.masstownclerks.org/membership
• Direct questions to [email protected] 

Conference Registration & Meal Forms:  Please submit a Conference Registration & Meal Form for EACH person attending the conference.   

• Registration Form Submittal - A copy of your online registration form will be sent to [email protected] after you hit SUBMIT.  Please note that payment is REQUIRED unless cancellation is received in accordance with the MTCA’s Cancellation Policy and is not dependent on attendance. 
• Payment - Add your email to the end of the online registration form to receive a copy of your registration responses.  An INVOICE will be emailed to you within 24 - 48 hours after your registration is submitted.   Checks received in the wrong amount will be sent back for replacement – no credits will be issued for overpayments. Payments should be sent ASAP, made payable to the MA Town Clerks Association, and sent to the address provided in the email/invoice.

Late Registration Period

• All conference registrations made during the late registration period REQUIRE an electronic payment.
• No Conference Registration will be processed until a payment is received - payment is REQUIRED prior to the late conference registration deadline.

MTCA Cancellation Policy - Conference registration cancellations received by the Conference Administrator 48 hours in advance of the conference shall be entitled to a credit on file for future use. Meal cancellations must be made at least seven (7) days in advance of the first day of the conference in order for a credit to be placed on file for future use, unless the hotel has a more restrictive policy.  See conference registration packet and invoice for specific dates for each conference.

Class Registration:  Each attendee MUST PRE-REGISTER for each class they wish to attend – please give proper thought to which class you want to attend, only register for one class per session and make note so you attend the correct session – please no walk ins. Space is NOT guaranteed as classes are on a first come/first serve bases and rooms are selected based on the # of registrants.   

Conference / Mentoring Payment Policy

• Payment for all workshops and conferences is expected in advance of the event and required before attending education sessions at the event. 
• Registrants are responsible for understanding payment options and policies and must coordinate with their accounting departments to ensure payment is received in compliance with this policy. 
• When a registrant is unsure if their municipal check will arrive to the Conference Registration Administrator PRIOR to the workshop/conference it is recommended that they submit a personal check or utilize the electronic payment options and seek reimbursement from their accounting departments.
• Payment Options:  Check by Mail or Electronic ACH payment or Credit Card payment. Convenience fees will be incurred for electronic payment options (.50 for ACH). 

• Payment is REQUIRED for all conference / mentoring registrations unless cancellation is received in accordance with the MTCA’s Cancellation Policy and is not dependent on attendance.