Upcoming Conferences

upcoming conferences

Summer Conference 2024
June 5th - 7th
Hotel 1620 at Plymouth Harbor
Plymouth, MA 02360

Vendor registration packet - deadline May 15th

Hotel Reservation Deadline – Based on #  of contracted rooms available:  May 5, 2024 (or until filled)

  • Direct Booking Link , Group Booking Code CLERKS2024
  • Hotel Room Rate - $149.00 + $17.43 Taxes,TTL:$166.43 /per night
  • Parking - Complimentary (park in the hotel designated lot in the back or side of the hotel only)
  • W-9:  Hotel 1620 at Plymouth Harbor

Scholarship Application – Deadline May 6, 2024

Class Registrations: through prestogem 

  • Opens: April 18, 2024
  • Closes: May 24, 2024

Please use the class registrations link to accurately register for the sessions you plan to attend – this is how we obtain our #’s for room set up (# tables & chairs) as well as counts for ordering break food.

Upcoming Conferences

Sep. 25th - 27th 2024 Southbridge, MA
Feb. 5th - 7th 2025  Devens, MA


Conference RegistrationsBarbara LaBombardconferenceMTCA@gmail.com413-529-1400 ext 460
Conference Class RegistrationsKaari Mai Tariktari@concordma.gov978-318-3080
MTCA MembershipsPatricia BessettemembershipMTCA@gmail.com58-588-0414 x1013
Hotel AccomodationsDorothy Powers, MTCA 2nd VPdpowers@townhall.westwood.ma.us781-326-3964


MTCA MEMBERSHIP is REQUIRED to register for the conference:  Towns Membership Dues MUST be paid for the current fiscal year to register for the conference.  Staff members who you may attend a conference should also be included on your membership form – any staff member who would like the MTCA to keep track of their professional education credits must become an Associate Member ($25).  It is recommended that you send a copy of your membership form to membershipMTCA@gmail.com when you submit it to your accounts payable for processing. 

MEMBERSHIP: MTCA Membership Listing
Not on the Membership List or Information is incorrect? Find membership information, forms and contact information on our membership page of the website:  https://www.masstownclerks.org/membership

Conference Registration & Meal Forms:  Please submit a Conference Registration & Meal Form for EACH person attending the conference.   

  • Registration Form Submittal - A copy of your online registration form will be sent to conferenceMTCA@gmail.com after you hit SUBMIT.  Please note payment is REQUIRED unless cancelation is received in accordance with the MTCA’s Cancellation Policy and is not dependent on attendance. 
  • Payment - Add your email to the end of the online registration form to receive a copy of your registration responsesAn INVOICE will emailed to you within 24 - 48 hours after your registration is submitted.   Checks received in the wrong amount will be sent back for replacement – no credits will be issued for over payments. Payments should be sent ASAP, made payable to MA Town Clerks Association and sent to the address provided on the email/invoice.

MTCA Cancellation Policy - Conference registration cancelations received by the Conference Administrator 48 hours in advance of the conference shall be entitled to a credit on file for future use. Meal cancelations must be made at least seven (7) days in advance of the first day of the conference in order for a credit to be placed on file for future use, unless the hotel has a more restrictive policy.  See conference registration packet and invoice for specific dates for each conference.

Class Registration:  Each attendee MUST PRE-REGISTER for each class they wish to attend – please give proper thought to which class you want to attend, only register for one class per session and make note so you attend the correct session – please no walk ins. Space is NOT guaranteed as classes are on a first come/first serve bases and rooms are selected based on the # of registrants.   To qualify for Professional Education Credit Tracking for your attendance to classes you must have a Membership (Active for Town Clerks, Affiliate for City’s and Associate for Office Staff).