MTCA Legislative Committee - Charge and Composition

MTCA Legislative Committee

Legislative Committee Purpose:  Charged with the responsibility of advancing the Legislative agenda of the MTCA.

 

1. Composition and Term of Office:

a. The Legislative Committee shall consist of seven (7) full members and two (2) alternate members, one of whom shall be the First Vice President.

b. Full committee members shall be appointed by December 31 for staggered three-year terms, which run from January 1 through December 31st, so that not more than three (3) members’ terms expire in the same year.

c. Alternate members shall be appointed by December 31 for a one-year term to expire December 31st of the following year and may attend all meetings, participate in discussions and, in the absence of a member, have voting privileges.  

2. Duties:

a. The Legislative Committee shall be responsible for informing the MTCA of all matters pertaining to MTCA legislation, proposed changes in the law relating to municipal government and recommending such action to the MTCA as may be expedient.

3. Legislative Agenda

a. The Legislative Committee shall formulate a schedule for the adoption of the legislative agenda of the MTCA to be voted on by the Executive Board before the Annual Meeting in June. Said agenda as voted on by the membership shall be filed with the State Legislature. Said agenda shall be the binding position of the MTCA for the next legislative session, unless otherwise voted by the majority of the voting members attending an MTCA meeting.

b. The Legislative Committee and the Executive Board shall, if they deem appropriate and necessary, take a position on other legislation and shall advise the MTCA members of their combined action. This notification shall be via e-mail and shall be included in the Public Recorder and/or on the MTCA web site. Any position developed by the Legislative Committee and the Executive Board pursuant to this paragraph, shall be the binding position of the MTCA for the legislative session unless otherwise voted by a majority of the voting members attending an MTCA meeting.

c. Any Association member is welcome to offer suggestions and make recommendations for proposed legislation affecting Clerks. All suggestions shall be in writing and addressed to the Chair of the Legislative Committee. All suggestions shall be considered by the Committee when planning the Association’s legislative agenda.

How to get involved?

The Legislative Committee is a Standing Committee of the Massachusetts Town Clerk’s Association.  As such, all appointments to the Legislative Committee are made by the President with the approval of the Executive Board.  The President shall seek input from the membership and the Executive Board for nominations for all positions whenever possible. Terms for the Legislative Committee shall be from January 1 to December 31, and will coincide with the legislative calendar.

There are seven (7) full voting members of the Committee who serve for three (3) year (staggered) terms each.  There are two (2) alternates who serve for one year terms.  One of those alternate members is the First Vice President of the Association.  The other is appointed in the same manner as the full members, but again, just for one year.

Interested members of the Massachusetts Town Clerk’s Association who wish to be appointed as a member of the Legislative Committee are urged to contact the President of the Association at any time.  Appointments for all committees are generally considered and made in the spring of each year, and Legislative Committee appointments don’t take effect until January 1st of a new year.  That being said, mid-year or mid-term vacancies also occur from time to time, so feel free to contact the Association President at any time.